Wednesday, July 15, 2009

Sending alerts to group using Share point 2007/MOSS

Sending alerts to users are much easier and administrator can assign active directory user for dispatching emails.

Please note that share point uses email address from user’s profile for dispatching emails. Therefore alert cannot be configured for user if email address is not associated in active directory account.

Coming back to original points sending alerts to groups can be of two types.
1. Sending alert to AD Group
2. Sending alert to Share point Group

For sending email to AD Group you need to make sure two things.

1. Group needs to be “email enabled security group”. As distribution lists are not supported in share point
2. You need to explicitly add group in permission setting in list/Document Library etc

There is one limitation is that you cannot edit group and can only delete/recreate alert from Site Action->Site Setting ->User Alert (Site Administration) option

For Sending email to Share point Group

There is no out of box support for sending email alerts to share point group.
However there is a free solution for sending emails to group at codeplex that can be utilized for this purpose.
http://advancedalert.codeplex.com/ (This will not update alert when new user added in groups)
Few solutions are also available for purchase e.g.http://www.sharepointboost.com/alertbuynow.html

1 comment:

  1. thanks for your great post. i have comment regarding sending email to AD security Group members (i tried your steps) but no action happened! i use custom workflow to alert specific AD security group members

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